Executive Assistant to the Chief Sustainability Officer, Auckland

Executive Assistant to Chief Sustainability Officer Te whiwhinga mahi| The opportunity We are seeking a proactive, dynamic, and passionate Executive Assistant to provide administrative and organizational support to our Chief Sustainability Officer, who will split time between Queenstown and Auckland. This role involves supporting the Chief Sustainability Officer and acting as a central link between our leadership team and key stakeholders. It is ideal for a highly organized, results-oriented individual who excels at building trust-based relationships and thrives in a fast-paced environment with high levels of autonomy.Key attributes include attention to detail, resilience, diplomacy, business acumen, and a high level of commitment and passion. We offer the opportunity to shape the role to maximize your skills and make a significant impact by shaping business operations and implementing your ideas. We are looking for someone who can: Liaise with senior-level contacts, screening and prioritising communications, dealing with routine issues, and coordinating complex responses efficiently.Use judgment to optimise leaders' time, ensuring balance and focus on key goals. Organise extensive travel logistics across New Zealand and globally. Manage events and meetings, including agendas, venues, travel, and accommodation. Build strong relationships across partner organisations, internal teams, and external stakeholders.Prepare complex documents and presentations to a high standard using office technology. Collaborate with the executive leadership team and support staff to work as one team. Be passionate about learning, developing, mentoring, and advocating for career growth. Mōu ake | About you You are an organized, results-oriented individual with a passion for providing exceptional executive support. You excel at building trust-based relationships, anticipating needs, and being proactive. Your interpersonal skills enable you to maintain strong relationships internally and externally.You are tech-savvy, adaptable, and thrive in a fast-paced environment. Your attention to detail, resilience, and business acumen make you an invaluable asset. You are committed to your role and enjoy making an impact, with your ideas valued and implemented. Key responsibilities include: Providing support proactively and anticipating needs.Assisting with onboarding and relationship building. Organising travel for the Group Director. Supporting reporting and communication tailored to audiences. Managing materials and conducting media scans. Enhancing tech capabilities to support leaders. Being available and responsive to support needs.Compiling and presenting reports accurately. Supporting the wider Executive Leadership Group as part of a team. Ko tā mātou hei hoatu | What we offer Joining Beca offers: Skills development through extensive training programs Shareholding opportunities A supportive, inclusive work environmentFlexible working arrangements Learning opportunities from industry specialists Wellbeing and volunteer leave Enhanced parental leave (up to 22 weeks paid leave) Discounted insurances (health, life, income protection) Beca values diversity and inclusivity—welcoming input from people of all genders, ethnicities, identities, and backgrounds.Mō mātou | About us Beca is one of Asia Pacific’s largest independent advisory, design, and engineering consultancies. With over 4,000 employees in 25 offices worldwide, we have delivered projects in more than 70 countries. Our vision is ‘Creative people together transforming our world,’ reflecting our culture, aspirations, and purpose—to make everyday better. Learn more at .Tonoa mai | Apply now Ready to make everyday better? Apply now. #J-18808-Ljbffr