Project Administrator, Auckland

Te kōwhiringa | The Opportunity Downer holds a long-term Asset Management and Facilities Management contract with the Department of Corrections and the Ministry of Justice, proactively managing and delivering services to a national portfolio of facilities including 15 prisons, 98 courts, and 141 community correctional sites.Key Responsibilities Support project managers with administrative tasks, scheduling, and coordination on a weekly basis. Prepare and maintain project documentation, reports, and presentations as required. Assist in tracking project progress and updating timelines and forecasts. Conduct quality and accuracy checks on project documentation.Maintain project files and ensure compliance with company policies and standards. Communicate with team members and stakeholders to clarify tasks and deliverables. Identify and address potential issues or delays proactively. Support post-project evaluations and reporting, including lessons learned workshops.Provide training and support to project managers on the C&J DMM Project App once proficient. Perform ad-hoc tasks as required. Nga pūkenga matua | Important Skills Proven experience as a Project Administrator, Coordinator, or similar role. Strong organizational and multitasking skills, with the ability to work under pressure. Good work ethics and willingness to go the extra mile.Proficiency with MS Office Suite (Excel, Word, PowerPoint); familiarity with project management tools (e.g., MS Project, Asana, Trello) is a plus. Excellent written and verbal communication skills. Attention to detail and problem-solving skills. Ability to work independently and as part of a team; being a good team player.[Preferred] An associate or bachelor’s degree or diploma in business administration or a related field. Ko te take ka parekareka e koe ki te mahi ki kōnei | Why you will enjoy working here Downer is committed to delivering excellence by providing our people with an environment and resources to succeed. We offer:Free access to Marram health care benefits and discounted holiday homes. Encouragement of internal promotion, with training and development opportunities. Discounts for insurance, retail stores, gym memberships, and more. Ko wai mātou | Our Organisation Want to learn more about working at Downer? Visit our People Site: pēhea ki te tono | How to apply If this opportunity interests you, click 'Apply Now' to submit your application. The reference number for this role is 719824. We are committed to a safe working environment. All successful applicants will undergo a pre-employment drug test, medical, and a Ministry of Justice check prior to employment. Support is available if needed for these requirements.#J-18808-Ljbffr